Password Protecting Documents
The following is not meant to be legal advice.
When negotiating agreements, an attorney might password protect documents so that the other side does not alter a part of the document without him/her knowing. Password protecting documents allows for efficiency in reviewing forms. A Microsoft Word document is able to be divided up into sections. The attorney can click the section he/she wants to be protected. This will give the attorney control over the document integrity.
The steps are: Tools, Protect, Forms, Sections. At this point, Insert, Break. The section breaks will break up the document into sections. Then click the sections where the attorney wants to protect.
Reasons for password protecting documents include auditing purposes to keep those involved in generating revenues separate from finance reporting of deals and legal editing of documents. If documents were not protected, sales people could alter the wording for the preference of customers without the attorney ever knowing the changes. Password protecting documents prevents impropriety by people who receive commissions.
Password protecting documents also makes the documents more reliable for reporting revenues. A company should not allow sales people or customers to have access to its standard forms.
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